Budgeting for Staff Vacancies: Triangulating between Aspirations and Reality

Publication Date: March 20, 2025

Author(s)

Marisa Waxman, PICA

Summary

Persistent staffing shortages have caused Philadelphia to underspend by over $200 million on employee wages across FY23 and FY24, as actual vacancies far exceeded budget assumptions. The report weighs whether vacancy rates in future budgets should be revised upward to improve transparency and flexibility. Regardless of the approach taken, clearer and more consistent disclosure of vacancy assumptions across departments is strongly recommended.